Participating in Corporate Health FairsJoin Now

Organizations are hosting both in-person and virtual educational health fairs to give their employees the chance to explore a wide variety of wellness options. These events offer a valuable opportunity for you to connect directly with prospective clients while helping employers deliver a well-organized, educational, and enjoyable health fair experience for their teams.

Joining the IAB Wellness Network is free and easy. As a free member, you’ll receive alerts whenever an employer group in your service area is hosting a health fair for their employees. Submit your participation request, and the employer will review your profile to see if your services meet their needs. If approved, you’ll receive a confirmation email letting you know you’re all set to participate.

Participate in Health Fairs

Securing a Booth in an Event – When you see an upcoming event that you would like to participate in, you can register from the Edit View or your profile under the Upcoming Events tab by clicking on the “Submit My Registration” button

Virtual Health Fairs – Host a virtual booth in one of our Virtual Health Fairs. Our state-of-the-art platform enables employees to virtually visit your booth, review your services, and have a confidential video or audio chat with you. No additional software is required. You can filter Virtual Events on the Upcoming Events page.

Mail-in Product Samples/Give-Aways – If you can not attend the event, many employers offer vendors the opportunity to mail in items they are happy to distribute to employees at their event.

Event Fees

Full Event Fee (.75 per anticipated attendee)
Event fees are always less than .75 per anticipated attendee.

Mail-In Items Only
If you are unable to attend the event, the employer may offer the option to mail items to you, and they will be happy to distribute them to their employees at the event. Upon approval to mail your items, a $5.00 fee is charged to your credit card. You are not billed unless your request is approved. You are provided with the contact name and mailing address to send items upon approval. This also opens your direct messaging link with the employer.

Coupon Codes
If the employer has provided you with a coupon code to register for their event, you must fill in the registration details and proceed to the billing section. You will see a coupon code box above the credit card information. Put the coupon code in that box. If it is a free code, you will NOT need to fill in the credit card information and can submit your registration.

Health Fair Membership
FREE to register and participate in health fairs held within the membership contract period. Additional membership features can be found within the edit view of your profile under the Membership tab or by clicking here.

Workshop Membership
Post workshops on your profile for employers to directly secure with you. Workshops are highly sought after by employers that host monthly on-site workshops and lunch-n-learns for employees. This is a great way to bring education of your services to employees at the worksite.

Registration Review

The employer will be notified when a vendor submits a request to either participate in person or mail items for their health fair. They will then review the vendor’s profile and registration details before confirming approval. Please note that fees are only applied if your request is approved.

To increase your chances of being selected, we encourage you to keep your profile up to date with photos and a logo — vendors with complete profiles are accepted 80% more often.When your registration is approved, a confirmation is sent to the email address listed on the user account. From there, you can easily add the event to your calendar. You are now allowed to directly contact the employer with questions from the event page by selecting the Contact Employer button in the left column.

Registration Approval

If you are paying the full event fee, your credit card will be charged the associated event price, and a receipt will be sent to the user’s email. IAB does not hold credit card numbers. Billing is done through Authorize.net a third-party billing service – see our Verified Merchant Seal below.

Registration Decline

If your request is declined, you’ll receive a notification from the employer along with the reason for their decision. Please note that if your registration is declined, no charge will be made to your card.

All events and participation approvals are made solely at the discretion of the employer group, and we’re unable to contact them on your behalf to reconsider a registration.

To improve your chances of being selected, we recommend keeping your company profile up to date. Adding photos, available screenings, and details about your services makes your profile more appealing to employers as they make their decisions.

Event Promotion

Many employers offer substantial incentives to encourage employees to take part in wellness events. To further support participation, IAB promotes each event by providing employers with a “Save the Date” announcement they can share with employees by email or post throughout their facility.

In addition, employers receive a digital event announcement that features each participating vendor, the education and screenings they provide, and a direct link to their profile. These announcements can be emailed to employees and displayed within the workplace, giving employees the opportunity to preview participating vendors and their services ahead of the event.

Booth Amenities

Booth amenities for each event can be found on the event detail page.

Table Size: Table size is determined by each employer group and is located on the organizations’ event page.

Electricity: In most cases, electricity is available to vendors. The event page will give you details on any electrical options. The user should select ‘electric’ on profile if required.

WiFi: This information will be listed on the event page.

Food: This information will be listed on the event page.

Linens: Request during registration if needed

Selling Products: This information will be listed on the event page.

Extra Space for Screenings or Banners: Request extra space when registering if needed

Event Change Notifications

Approved vendors are notified of any event changes—such as updates to the date, time, or location. You’ll also receive a reminder six business days before the event with detailed instructions for unloading, parking, and check-in.

If the employer has specific security requirements, we’ll share those with you in advance. Employers may also reach out to you directly with any questions.

Employee Participation

The success of every event is directly related to the number of employees who attend and participate. Employers may choose to use a checklist to incentivize their employees to visit each participating vendor’s booth. Should they decide to use this program, each participating vendor will need to place their initials on the form as employees visit their booth.  Forms are used to purchase raffle ticket(s) for a chance to win raffle prizes donated by the attending vendors.

Workshop Promotion

You are given the opportunity to introduce your workshops to the employer and their employees as they visit your booth. If requested, you may return to provide a more in-depth benefits overview of the services you provide.

What if my registration is declined?

If your request is declined, you will receive a notification from the employer along with their reason for the decision. Your card will not be charged the associated event fee.

All events and participation approvals are determined solely by the employer group. To improve your chances of being selected in the future, we encourage you to enhance your company profile by adding photos, details on available screenings, free services, or special group pricing offers for the event. Profiles with these updates tend to be more appealing to employers during their selection process.

Please note that we are unable to contact the employer on your behalf once a decision has been made.