Event Participation GuidelinesJoin Now
Employers using the IAB Wellness Network are seeking out optimal wellness providers to contribute to the wellbeing of their employees. The guidelines below ensure that we are providing these employers with the best event possible, consisting of only top-rated vendors in their given service specialties.
Updated Profile
A complete and robust profile is the best way to get your business selected when employers are looking for the right vendor to participate in their health fair or when selecting a workshop. All print materials and logistics are based on the information provided in your profile.
Limited Liability Waiver
If a Limited Liability Waiver is required by the employer to participate in their health fair it will be specified on the employer’s event page. A pdf copy of this waiver will be attached for the prospective member’s review. Instructions on where to return the form will be in the member’s registration confirmation email.
Certificate of Additional Insured
If a Certificate of Additional Insured is required by the employer to participate in their health fair it will be specified on the employer’s event page. A pdf document of this waiver will be attached for the prospective member’s review. Instructions on where to return the form will be in the member’s registration confirmation email.
Raffle Prize Donation
Each participating vendor is asked to donate a raffle prize at the event. Raffle prizes are a great way to increase employee attendance and generate a fun atmosphere for the employees that attend. The type and value of the raffle prize are at your discretion. It is suggested to place a business card on your prize, so employees can identify which vendor donated that prize. Raffle prizes are to be placed on the check-in table so employees may see all prizes as they enter the event. Individual raffles held at your table that collects employee names and emails are prohibited.
Employee Education
Vendors are chosen based on an employee group’s health utilization and concerns. Health Fairs are a venue to provide quality education that can later be utilized by the employees. Please promote your services by providing quality education in a professional manner.
Timeliness
Vendors are asked to arrive for booth set-up one-hour prior to event start time, so they will be prepared to greet each and every employee. Event times are strategically planned around the employer group’s shifts and lunch breaks. Vendors that have not arrived 30 minutes before the event commencement will be considered a no-show and their table will be taken down unless prior arrangements have been made. No refund or credit will be given to vendors that are marked as a no-show. Employees are eager to come to their health fair and sometimes show up early. It is important for your table to be set-up and ready to go 30 minutes before the event starts.
Employee Respect
Vendors must be respectful of their opportunity to interact with employees. We ask each vendor to be considerate of the employee’s time and provide them with quality education. Employees may choose to further interact with vendors based on their needs and interest. Vendors may not contact employees directly unless asked to do so.
Employee Recruitment
Vendors are not allowed to recruit employees for hire. Health Fairs are to be educational for the employees only. Any vendor found exploiting employees for network marketing or for hire will be removed from all future events and a refund will not be made available.
No Quid-Pro-Quo (this for that)
Vendors are not allowed to offer services/prizes/screenings in return for an employee signing up on a mailer/email list. These mailer lists can be available, but CANNOT be a requirement in order for an employee to interact/learn at your booth. Corporate “no solicitation” policies are strictly enforced. Any vendor that does not adhere to the following code of conduct will be removed from our vendor selection without exception.
